Appointment Secretary

Appointment Secretary

Cavalcade Ford, Bracebridge, ON

JOB RESPONSIBILITIES ARE LISTED BELOW:

• Coordinate and schedule appointments for clients
• Ensure appointments are scheduled accurately, considering priorities and availability.
• Monitor calendar and make adjustments as needed (e.g., rescheduling, cancellations).
• Handle incoming calls, emails, or messages regarding appointment requests.
• Provide reminders and follow-up communications for upcoming appointments.
• Maintain an organized record of appointments, meeting notes, and other related documents.
• Greet and assist customers as they arrive for appointments.
• Assist in preparing invoices and service documents for appointments.
• Ensure vehicle information is accurate and entered into the CDK system
• Handle office tasks, such as filing, distributing regular and electronic mail, and coordinating the flow of information internally and externally as required.
• Assist with general administrative tasks such as filing or copying.
• Take payment from clients for work performed and ensure it balances daily
• May perform other duties as per requirements.

Work Location: 420 Ecclestone Drive, Bracebridge, ON, P1L 1R1

Salary: $18.50/hr.

Hours: 40 hours per week

Position type: Full-time & Permanent

Qualifications:

Experience: 7 months to one year of relevant experience

Education: College/CEGEP

Language: English

Please forward your resumes to email to jon@cavalcadeford.com to be considered for this position.