Event Coordinator

2408904 Ontario Inc. O/A Woodbine Banquet and Convention Centre Located at 30 Vice Regent Blvd, Etobicoke, ON, M9W 7A4 requires 1 Event Coordinator on Permanent/Full time basis. Wage: $ 34.50 per hour for a minimum of 30 hours or above per week. 1 year to less than 2 years’ experience is required. Additionally, 10 paid vacations and 10 days sick leaves will be given.  Email – woodbinebanquets@gmail.com

Job Duties

• Event Planning: Developing event concepts, coordinating, and organizing all aspects of events by meeting stake holders like sponsors, organizers, vendors (caterers, florists, audio-visual technicians, and photographers) and others. Ensure compliance with city by-laws at every stage of planning.
• Budget Management: Developing and managing budgets for each event, ensuring all expenses are within the client’s budgetary guidelines. Negotiate contracts and approve invoices (within authorized limits).
• Staff Management: Managing a team of event staff, including event assistants, volunteers, and security personnel. Hire, train, and conduct performance reviews as per laid down procedures.
• Event Control: Oversee set-up, ensuring all elements are in place and functional before the event. Manage the flow of the event, addressing any last-minute changes. Act as point of contact for guests, handle request and resolve issues. Coordinate with the banquet hall’s kitchen, service staff, maintenance team, and any external vendors.
• Post-Event Evaluation: Evaluating the success of events and identifying areas for improvement. Prepare a comprehensive report of each event for presentation to the management as required.
• Any other relevant/necessary task for the success of the event.