Office Administrator

Job Overview
Provide administrative assistance to various departments within the company, including filing, data entry, and document preparation.

Duties and Responsibilities
Accounting Support: Assist with basic accounting tasks, such as invoice processing, reconciliations, and financial data entry.

Data Management: Maintain accurate records and databases, ensuring data integrity and confidentiality.

Report Creation: Utilize Excel and PowerPoint to create reports, charts, and presentations for internal and external use.

Office Organization: Manage office supplies, equipment, and other resources, ensuring availability and functionality.
Communication: Effectively communicate with colleagues, customers, and vendors via phone, email, and in-person interactions.

Daily / Weekly routine tasks will include but not limited to:

• Daily Cash reconciliation
• Receiving of inventory & creating transfer invoices to other store locations
• Posting the payments received on account for customers
• Calculation of payroll, paying source deductions
• Timely paying of bills to service providers/utilities & suppliers to receive early payment discounts
• Filing claims & sell throughs with manufacturers
• Updating the Store manager on accounts receivables at the end of every month and sending statements to customers as required
• Following with sales reps for pending credits & account receivables
• Paying dividends to all the shareholders and partners as required
• GST, PST & Corporate tax payments at the end of every month
• Bank & company credit card reconciliations
• Maintenance of petty cash and posting all the receipts for all store supplies/ other expenses
• Maintaining records of company vehicle fleet including monitoring registration status/ insurance etc
• Registering warranties for customers
• Keeping track of Sell Through/ Credits for various suppliers
• Order & track parts orders

Skills and Qualifications

• Strong communication and customer service skills.
• Exceptional attention to detail and accuracy.
• Strong computer skills, particularly in Excel and PowerPoint.
• Knowledge and experience in basic accounting tasks.
• Experience with Sage 50 Accounting is an asset but will train the right applicant
• Excellent organizational and multitasking abilities.
• Ability to work independently and collaboratively within a team.
• Prior office administration experience is an asset.

Work requirements:

Ability to commute/relocate:

• Grande Prairie, AB T8V 4K5: reliably commute or plan to relocate before starting work (required)

City Furniture (GP) Ltd is an equal opportunity employer. We encourage candidates from all backgrounds and experiences to apply.

To apply for this position, please submit your resume and cover letter detailing your relevant experience and qualifications. Please highlight your proficiency in Excel and PowerPoint and your experience in accounting

Join our team as an Office Administrator where you can contribute to creating a positive experience for our patients while ensuring the efficient operation of our dental practice!