Administrative Assistant

Job Title: Administrative Assistant

Company Name: Little People’s Workshop Ltd.

Company address: 25 Mundy Pond Road, St. John’s, NL, Canada, A1E 5C3

Company website: http://littlepeoplesworkshop.ca

Terms of Employment: Permanent Full-time, 30-40 hours per week.

Place of work: St. John’s, NL

Hourly pay: 24.00 to 26.00 hourly (To be negotiated)

Education: Secondary (high) school graduation certificate or equivalent experience

Experience: Minimum 1 to 2 years’ full-time experience in an administrative role, working in the early child care centre will be a plus.

Company Info:

Our mission at Little People's Workshop is: To inspire and nurture the whole child — one child, one family and one community at a time. We use a Reggio Emilia-inspired approach to childhood education. This view values each child as strong, capable and resilient — a little person, brimming with wonder and knowledge. Every child brings with them deep curiosity and potential, which is nurtured and encouraged through engagement with teachers, peers and their exploration of our world.
Now we are seeking an experienced Administrative Assistant to join us for supporting the management team by performing a variety of administrative and clerical tasks.

Job Duties:

1. Administrative Support:
Schedule and confirm appointments for management and staff, maintaining organized calendars.
Open, sort, and distribute incoming mail and other materials.
Maintain organized filing systems, both physical and digital.
Prepare reports, correspondence, and other documentation as needed.

2. Event and Meeting Coordination:
Arrange and coordinate seminars, conferences, and meetings.
Prepare meeting agendas and record accurate minutes for distribution.
Organize logistics for events, including booking venues and managing supplies.

3. Daily Operations Management:
Plan, organize, and oversee daily office operations to ensure efficiency.
Direct and supervise support staff, ensuring tasks are completed accurately and on time.
Evaluate office procedures and suggest improvements to optimize workflows.

4. Policy and Procedure Implementation:
Assist in establishing and implementing administrative policies and procedures to support office efficiency.
Ensure all administrative activities comply with company policies and legal requirements.

5. HR Support and Coordination:
Support HR activities by coordinating training sessions and professional development programs.
Assist in maintaining employee records and updating HR databases.
Oversee the classification and rating of positions, ensuring accurate job descriptions.
Gather and analyze employee data to support HR planning and reporting.

6. Contract and Financial Records Management:
Keep accurate financial records and assist with bookkeeping tasks, including balancing accounts and preparing invoices.
Oversee payroll processing, ensuring accuracy and timeliness.

7. Customer Service and Communication:
Serve as the first point of contact for visitors and callers, providing excellent customer service.
Respond to inquiries and direct them to the appropriate departments or individuals.

Skills Requirements:

1. Ability to work in a fast-paced environment, meet tight deadlines, and handle pressure with poise.
2. Strong organizational and multitasking skills with keen attention to detail.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Professional demeanor and customer service orientation.
5. Strong leadership skills with the ability to supervise and support staff.
6. Familiarity with HR practices and payroll systems is an asset.

Benefits:
1. Overtime pay
2. On-site free parking
3. Sick leave
4. Dental plan and Health care plan
5. Group insurance benefits and Life insurance

At Little People’s Workshop Ltd., we believe in fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds, and we are committed to providing fair and equal opportunities throughout the employment process. Our hiring decisions are based on qualifications, skills, and suitability for the position, regardless of race, color, religion, sex, national origin, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their best.

How to apply:
If you believe you are the person meeting these requirements, can fulfill these job duties, please send your resume and cover letter to us by email to “Lpw.job@gmail.com”

Contacting us through email is always the preferred way of communication. We designate scheduled time on daily basis to check and reply emails.

Thank you for your interest in working with us. Only the selected individual will be contacted.