Legal Administrative Assistant (Business and Real Estate)

LEGAL ADMINISTRATIVE ASSISTANT (REAL ESTATE)

Employer:                    Boughton Law Corporation   

Employer address:      700-595 Burrard Street, Vancouver, BC V7X 1S8

Position name:            Legal Administrative Assistant (Business and Real Estate)

Location of work:        700-595 Burrard Street, Vancouver, BC V7X 1S8

Nature of position:      Permanent, full-time (35 hours per week)

Wage:                          $51,000 - $60,000 per annum

Leave:                         15 vacation days per annum

                                    7 personal leave days

                                    3 flex leave days

Language required:     English, spoken and written

Other benefits:            Extended health, vision care, dental

How to apply:              Please send your cover letter and resume by email to and indicate "Legal Administrative Assistant”" on the subject line.

JOB DUTIES. The following duties will be performed in this position:

• Perform conflict searches, open files, complete client identification/verification and prepare retain letters;
• Prepare, edit and format various correspondence and documents; able to work from precedents;
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information internally and with other departments or organizations;
• Prepare trust deposits, trust cheque requests, trust transfers, investment deposits and redemptions, generate monthly WIP and AR reports and prepare invoices;
• Maintain a bring forward system to ensure follow up and receipt of requested materials/documents;
• Calendar management including scheduling telephone, video conference and in-person meetings, booking boardrooms and setting up virtual meetings;
• Liaise with external parties, including clients, other law firms, governmental organizations and firm service providers or contractors;
• Perform other duties and special projects as required.

REQUIREMENTS. The successful applicant will possess, at a minimum, the following skills and experience:

• Graduate of a legal administrative assistant program or graduate of a post-secondary program of education in a field related to law;
• Minimum one year of experience as a legal administrative assistant;
• Previous experience in real estate / construction law;
• Proficient in Microsoft Office Applications;
• Strong organizational skills;
• Flexible and adaptable to changing demands and schedules;
• Familiar with billing/invoicing processes in a legal environment;
• Able to work independently with minimal instructions and as part of a team;
• Ability to work within deadlines and complete tasks in a timely manner;
• Excellent communication skills in written and spoken English; and
• Attention to detail.

We would like to thank you for your interest in this position. However, only those selected for an interview will be contacted.