Office administrative assistant

Job Responsibilities:

• Coordinate schedules, handle communications, and ensure smooth workflow within the office environment.
• Assist with administrative tasks such as preparing reports, handling data entry, and providing general support to team members.
• Organize and manage physical and electronic documents, ensuring quick retrieval and adherence to data protection policies.
• Draft, proofread, and distribute emails, letters, and memos, ensuring clear and professional communication with clients and staff.
• Plan and organize office events and functions, ensuring successful and well-executed gatherings.
• Process invoices, track expenses, and manage petty cash, supporting financial record-keeping and budgeting tasks.
• Greet visitors, answer phone calls, and address inquiries, providing assistance and information as needed for effective client interaction.
• Input and manage information in databases, ensuring accuracy and completeness of records for efficient data management.
• Monitor inventory levels, place orders, and manage stock, ensuring the office has necessary supplies for daily operations.
• Oversee the maintenance and troubleshooting of office machines such as printers, copiers, and fax machines.

 Eligibility Requirements:

• Secondary (high) school graduation certificate or equivalent is the minimum educational requirement.
• Previous experience of 7 months to less than 1 year is preferred.
• Ability to manage multiple tasks efficiently, prioritize responsibilities, and maintain an organized workspace for optimal productivity.
• Proficiency in verbal and written communication, ensuring clear, professional interaction with clients, colleagues, and management.
• Knowledge of word processing, spreadsheets, and presentation software such as Microsoft Office or Google Workspace.
• Keen eye for accuracy in tasks like data entry, document preparation, and record-keeping to ensure precision and correctness.
• Proficiency in operating office equipment such as printers, copiers, and phone systems, with basic troubleshooting abilities.
•  Capability to manage and prioritize tasks efficiently, meeting deadlines and maintaining a productive workflow in a busy office environment.

 Location: North York, ON M2N 7E9

Salary: $28.55 hourly / 35 hours per Week

Number of vacancies: 1

Overtime: 1.5 times of gross pay after completion of 44 hours

Vacation Pay: 4% on every pay period

Job Type: Permanent employment

 Submit your resume to the given email address: jobs@5starslandscape.ca