Administrative assistant

Work setting

• Transportation company

Responsibilities

Tasks

• -Managing the daily operations of the office.
• -Organizing and maintaining files and records.
• -Ordering office supplies and managing inventory.
• -Handling incoming and outgoing communications, including phone calls, emails, and mail.
• -Serving as the first point of contact for clients, drivers, and vendors.
• -Scheduling appointments and meetings for managers and staff.
• -Coordinating travel arrangements for staff, including booking transportation and accommodations.
• -Preparing and maintaining transportation documents such as bills of lading, invoices, and delivery receipts.
• -Creating and distributing reports related to transportation activities and office operations.
• -Addressing inquiries and providing customer service to clients and drivers.
• -Resolving issues related to shipments, deliveries, and logistics.
• -Entering and updating data in transportation management systems and other databases.
• -Maintaining accurate records of shipments, deliveries, and vehicle maintenance.
• -Ensuring compliance with company policies and industry regulations.
• -Assisting with audits and inspections by preparing necessary documentation and reports.
• -Assisting with billing and invoicing.
• -Managing accounts receivable and accounts payable processes.
• -Preparing expense reports and assisting with budget tracking.
• -Keeping records of vehicle maintenance and inspections.
• -Ensuring all safety protocols are followed and documented.